Vendor Application
Vendor Application Deadline: July 1, 2011
Thank you for your interest in vending at the Taos Mountain Music Festival! Last year's attendance was over 3,000 people for one day. We have increased the festival to two days this year. We hope to increase our daily attendance as well and will keep you informed as to anticipated numbers.
Here's what we're looking for at the 2011 Taos Mountain Music Festival:
- 10 Craft / Retail booths
- 8 Food / Beverage booths
We are looking for high quality products, either handmade or unique and beautiful. Artisans and crafts people are highly encouraged to apply. Food booth selection will be based on creative menus. We do not duplicate craft or food booths (i.e. we would not accept two sunglass vendors or two pizza vendors.) If you were selected as a vendor last year it does not guarantee your acceptance this year.
All vendor applicants will be notified of our selections by July 15, 2011.
BOOTH REQUIREMENTS:
- The overall appearance and presentation of your booth is critical to the overall feeling of the festival and to your retail success. We want to ensure that everyone has the best possible experience. The festival staff determines booth placement.
- Booth space is limited to a single story 10' x 10' booth (including all wires, stakes, poles, etc.) with a good roof that can withstand wind, rain, snow, hail and other inclement weather. Come prepared for all types of mountain weather.
- For the sake of all vendors we will not allow booths that look like "tarps on sticks". We INSIST you have four sides on your booth, the fourth side to cover the front of your booth at night. Food vendors will be given an additional prep area behind their respective booth. If you are not sure if we will accept your booth, please include an image.
- You must provide and set up your own lighting. All naked light bulbs must be screened. Your extension cords should be at least 100 feet long. If you need 220 volt (food booths), please let us know on the application form. Power will be very limited for the craft/retail booths. Be very detailed in stating your power needs.
Your booth must be open during the entire festival. You cannot vacate early.
Please staff your booth with fun-loving, toe-tapping, smiling folks!
Your booth must be neat, attractive and well-maintained. You must have a professional looking sign...please no neon lights or flashers. Banners and flags are encouraged.
You are responsible for setting up, maintaining, and removing your own booth, your merchandise and your trash. Your booth must be removed and the area cleaned up before NOON on Monday, August 22, 2011.
All booths must have a usable 5 lb. fire extinguisher with valid inspection tag.
ADDITIONAL REQUIREMENTS FOR FOOD / BEVERAGE BOOTHS:
Food/Beverage booths must comply with local food handling regulations.
The festival will provide refrigeration. Each food vendor will be allowed one pallet of storage area within the refrigeration truck. You must provide your own storage pallet.
Sysco is our official food sponsor for the Festival. All food vendors will be required to use Sysco whenever possible as their primary food provider.
Ice will not be available to purchase.
Please indicate on your application if you will need 220 volt service.
Environmental Concerns:
We are committed to minimizing the impact of the festival on the environment. We encourage you to do your part and help us maintain our reputation as a "green" festival. We will provide recycling bins for glass, aluminum, approved plastics and cardboard in the vendor area.
VENDOR RESTRICTIONS:
Pets are absolutely not allowed on Festival grounds.
Due to restrictions, glass containers, Styrofoam, breakable plastic, carry-in alcohol and weapons are not allowed on Festival grounds. Please adjust your product line accordingly.
2011 BOOTH FEES:
- $650.00 for Food / Beverage booths
- $450.00 for Craft / Retail booths
ALL PAYEMENTS, i.e. FEE, DEPOSIT and INSURANCE, WILL BE DUE UPON ACCEPTANCE.
Included in the booth fee are:
- 2 non-transferable 2-Day festival passes
- 1 Vendor Vehicle Pass to unload / load your stuff. Once you are set-up, you must park off site adjacent to the venue. We do not allow re-entry once the festival has begun.
If you need to purchase additional passes for employees please purchase them directly from our website.
BOOTH DEPOSIT:
A $200 refundable deposit is required with your application and will be returned to the vendor by mail after the booth space is vacated, cleaned, inspected and sales taxes have been reported and paid to the Festival staff. This deposit is required even if you have vended at the festival in the past.
BOOTH INSURANCE / RESPONSIBILITY / LIABILITY:
- You will need to either supply Taos Mountain Music Festival with a current Certificate of Liability for a minimum of $2,000,000 naming Taos Mountain Music Festival as an additional insured or pay a $100 premium to the Festival and we'll make sure you're insured. Please indicate your preference on this application.
- Vendor accepts responsibility for all lost or stolen merchandise and equipment.
- Vendor accepts all responsibility, liability, and costs for any damage to booth, to customers, to the festival and to the environment.
TEMPORARY FOOD SERVICE PERMIT:
All food vendors must submit a temporary food permit with the State of New Mexico.
Click here to download a food permit PDF.
Please complete this and either snail mail, fax or scan it back to the state. If you have any questions about it you can contact nmenv@state.nm.us. You will be issued your permit at the event.
VENDOR SALES TAX:
- Craft / Retail Vendors are required to pay 8.6875% New Mexico Gross Receipts Tax on their gross sales by NOON, Monday, Aug 22, checks payable to Taos Mountain Music Festival.
- Food / Beverage Vendors are required to pay 8.6875% New Mexico Gross Receipts Tax on their gross sales by NOON, Monday, Aug 22, checks payable to Taos Mountain Music Festival.
VENDOR APPLICATION PROCEDURE:
To apply, please submit this application form.
Please also supply
1) Information telling us whether you have your own insurance or whether you need us to supply it
2) Detailed product descriptions and prices
3) Images of your products and / or booth
All applications must be received by July 1, 2011.
All vendor applicants will be notified of our selections by July 15, 2011.
We will contact all applicants after July 15 to inform them of their status.
For vendor questions, please contact:
Denise Mongan
ATTN: VENDOR DIRECTOR
PO Box 2966 (if U.S. Mail) Telluride Blues & Brews Festival
101 East Colorado Ave, Unit 203 (if FedEx or UPS)
Telluride, Colorado 81435
970-728-8037 ext 105
denise@sbgproductions.com